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Privacy Notice

This notice explains how we collect and handle your personal data.

PRIVACY NOTICE

This notice explains how we collect and handle your personal data.

We are an independent public inquiry and we exercise statutory functions under the Inquiries Act 2005, in the public interest. We investigate the abuse of children in residential and foster care and we will publish a report or reports.  We need to process personal data to enable us to carry out our work. 

We explain in this notice in general terms how we collect and handle personal data.

 

How we collect personal data

When someone visits our website we collect information to measure the use of the website. We do not collect information that identifies anyone. Further information is provided on our website:

https://www.childabuseinquiry.scot/terms-and-conditions/

If you contact us by telephone, email or letter, or if you use the contact form on our website, we will retain the personal data which you provide to us.

We also recover records from a range of sources, including providers of care, local authorities, the police and the Scottish Government.

 

What sort of data we collect

We collect data about children in care, data about commission of acts or omissions that constitute abuse and data about the impact of abuse.  We also collect and retain contact details.

The records that we recover might include personal data.  The records might also include sensitive personal data, relating to criminal convictions, offences, or a person’s sex life or sexual orientation.

 

How personal data is held

We keep your personal data secure and only share it with those who need to see it.

Personal data is held in secure encrypted electronic storage systems that are only accessible by members of the Inquiry team. Any hard copy information is held in secure conditions within premises to which members of the public do not have access. 

All personal data we receive is handled fairly and lawfully in line with data protection legislation.

  

Who will personal data be shared with

We may have to disclose personal data, on a confidential basis, to organisations which provided residential care or people named as abusers, to organisations which hold records which could assist the Inquiry with its investigations, to experts or to the police.

 

Data controller

The Secretary to the Inquiry is our “data controller”. This means that she is responsible in law for all our information - how it is held and how it is used or destroyed.

Each year the Inquiry registers with the Information Commissioner – who supervises the Data Protection Act in the UK. A copy of our current registration certificate is available here: https://www.childabuseinquiry.scot/key-documents/ico-registration/.

 

Data retention

If you contact us by telephone, email or letter during the Inquiry, we will retain the personal data which you provide to us. We will do so solely to enable us to carry out our work.   We will generally retain information for the duration of the Inquiry.

We are required to transmit certain records, including personal and sensitive personal data, to the Keeper of the Records of Scotland at the end of the Inquiry.

 

The legal basis for processing personal data

We process personal data lawfully in compliance with the General Data Protection Regulation (‘GDPR’) and all other UK data protection legislation.

 

Personal data

Personal data is processed because the processing is necessary to enable us to carry out our work, which is a task carried out in the public interest.

 

Sensitive personal data

Sensitive personal data is processed because the processing is necessary for reasons of substantial public interest, and because processing is necessary for the exercise of a statutory function, in this case the Chair’s functions under the Inquiries Act 2005.

 

Your personal data

We process personal data that we hold as a result of or for the purposes of our investigations for special purposes, and so we do not need to tell you that we are processing your personal data and we do not need to give you access to it. 

 

Contact and complaints

If you wish to contact us about the terms of this privacy notice, please write to mark.dorrian@childabuseinquiry.scot.

If you wish to make a complaint about how the Inquiry has handled your personal data, you can contact the Information Commissioner’s Office online at: https://ico.org.uk/concerns/getting/ , by calling their helpline on 0303 123 1113 or by writing to them:

 

UK Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire